IOC Programmer's Guide

The following rules aim to help make our functions enjoyable and easy for club members to run.

1. Bruce Carter (IOC President) and Col Wilton (IOC Vice President) have copies of programs going back many years which may assist with ideas for your activity and program.

2. Here's a Check List for Programmers - The following should be included in the write-up for the program:

• Date
• Contact Name
• Phone Number
• Meeting point or Venue
• Meeting Time
• Cost
• Closing Date for Booking
• Payment Date
• Number Limit
• Is it BYO or Licensed?
• Any special information (such as clothing, theme, difficulty, etc) plus transport details, food type, and availability.

Try to make the event sound like it can't be missed! Not all members have been there before, so highlight the special features. Remarks like "Always very popular" and "Book early" will help!

3. The Monthly Meeting will be held on the 3rd Tuesday evening of the month at the Fraternity Club in Fairy Meadow.

4. The Restaurant Night will be on the 2nd Wednesday evening of the month.
NB. Club/hotel bistros and restaurants may not be used for Restaurant Night, but may be appropriate on other nights.

5. A very popular event for a Sunday activity is Bowls on the indoor greens at Warilla Recreation & Bowling Club. It should be booked for one Sunday each month, where possible.

6. A Card Night should be booked for one Saturday night each month at the Bridge Club Hall. Bookings are to be made through Col Wilton (IOC Vice President).

7. Events listed for the month will include a minimum of one local activity for each Saturday night and a daytime activity for each Sunday. An event should also be planned for Public Holidays, except Christmas Day. Good Friday and Anzac Day.

8. More than one event may be held on any day, either concurrently or at different times throughout the day.

9. At least one home function per month is to be included where possible.​

10. Programmers are encouraged to include mid-week events in the program.

11. Additional to the above, extra events may be organised over extended periods of time, such as weekends (or longer) away, overseas trips, etc.

12. The program must contain a variety of activities.

13. A contact name and phone number must be provided on the program for every event. That contact need not be the programmer for that month and need not even attend the event, but may delegate leadership to a member attending.

14. All costs, including administration costs of an event, shall be borne by all members and their guests attending the event.

15. Events, or activities within an event, may not be added to the program without the consent of the programmer for that month and /or the committee.

16. The program is to be lodged with the Editor, at least 2 weeks before the monthly meeting at which it will be delivered.

17. Program details are entered here on the IOC website on the Program Page.

Our IOC. Secretary and Program Editor, Darryl Sharp, would like the program details as soon as you have them (ie. months in advance would be great) even if incomplete, because they can be added to, changed, or edited at any time.

18. Email the Program details to Darryl Sharp (IOC Secretary and Program Editor) on: [email protected]​

19. Photographs (either digital or paper) of activities should be provided, where possible, to Darryl Sharp (IOC Secretary and Program Editor), to add to the archive of club photos, and to the Colin Wilton (Editor of Out & About) for inclusion in Out & About. Paper photos can be scanned and returned to the contributor in original condition.